Revision as of 17:11, November 5, 2009

Draft Minutes for 10/8/2009

ESIP Federation Executive Committee October 8, 2009

Participants: Karl Benedict, Jim Frew, Michael Goodman, Patricia Huff, Chuck Hutchinson, Chris Lenhardt, Carol Meyer, Margaret Mooney, Rob Raskin, Brian Rogan

Adoption of Minutes

The draft minutes from the September telecon were presented. With no discussion or amendments, Patricia Huff made a motion to approve the minutes. The motion was seconded by Michael Goodman. The minutes were approved by acclamation.

Follow up to discussion on website content - Creative Commons

Brian Rogan provided an overview of the Creative Commons licensing approach, which provides terms for how organizations make content available to others. There are six types of licenses, ranging from less restrictive to more restrictive uses of content. The ESIP Federation will need to decide which type of license is appropriate for the organization.

As a first step, the ESIP Federation needs a policy that outlines what reasonable use of its website content should be. As matter of principle, the Executive Committee concurred that all licensing should allow for content redistribution. Contributed content would allow for the contributor to choose one of the six Creative Commons licenses for that content. The policy would need a preamble that outlines the ESIP Federation’s values related to open sharing of data, information and technology. The Creative Commons license would enable the implementation of the policy. Chris Lenhardt pointed out that it will be important to embed the Creative Commons license in all content so that it flows down to both human- and machine-initiated web page hits.

Carol Meyer or Brian Rogan will draft a policy for consideration at the November Executive Committee meeting.

The Executive Committee would like to see more content migrated from the wiki to the website, especially that which is related to Meetings and Committees.

Winter Meeting Update

The registration for the winter meeting opened in late September and as usual, registrations are trickling in. The program has developed nicely, with many breakout sessions taking shape and the plenary talk invitations extended. Signals have been good – just waiting for formal commitments.

The Water, Air Quality, Decisions and Data Preservation Clusters are planning to hold mutliple breakout sessions during the meeting. There is still one open track. The Climate Literacy Network/ESIP Federation Education Committee is also interested in holding some breakout sessions.

There will be a business meeting during the January gathering. If members of the Executive Committee are interested in running for a position again that would be fine; otherwise we will need assistance to identify new candidates. An optional carbon offset purchase program is being offered with this meeting’s registration. No external partner has been selected though several have been identified. All groups under consideration have been vetted by the Environmental Defense Fund or AMS. Margaret Mooney also talked about TerraPass, a program that offers carbon offsets for air travel. She felt that it was important that we offer this option at this meeting and all future meetings.

It was agreed that this should be a part of the ESIP meeting and would make an important statement about our policy.

Committee/Working Group Budgets

As part of the on-going process to keep the ESIP Federation broader membership informed of recent activities, Committee reports are a means for communicating the on-going activities of the organization. All Committees and Working Groups will need to submit a report for the meeting. Those reports are due by December 15.

Also, Committee and Working Group budget and workplan proposals are needed by October 31 for the Finance and Appropriations Committee to review

Other Business

Metrics Brian and Carol have been working on pulling together monthly metrics. Brian will be working with other ESIP Federation leaders to pull numbers together. All suggestions are welcome for metrics.

Water Cluster The first telecon of the newly reconstituted Water Cluster took place in early October and had 20 participants. The Water Cluster is planning a sizeable presence at the January meeting as it looks at the integration of various technologies and their underlying semantic capabilities.

A motion to adjourn was passed and the meeting finished at 2:56 PM.

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 [[Executive_Committee |Back to Executive Committee Main Page]]
-:[[Media: 2009_09_10_Executive_Committee_Minutes.doc |Draft Minutes for 9/10/2009]]
+:[[Media: 2009_10_8_Executive_Committee_Minutes.doc |Draft Minutes for 10/8/2009]]
+ESIP Federation
+Executive Committee
+October 8, 2009
-= ESIP Federation Executive Committee September 10, 2009 =
+= ESIP Federation Executive Committee October 8, 2009 =
+Participants:  	Karl Benedict, Jim Frew, Michael Goodman, Patricia Huff, Chuck Hutchinson, Chris Lenhardt, Carol Meyer, Margaret Mooney, Rob Raskin, Brian Rogan
-Participants: Karl Benedict; Steve Berrick; James Frew; Danny Hardin; Patricia Huff; Marilyn Kaminski; Tamara Ledley; Carol Meyer; Margaret Mooney; Rob Raskin
 == Adoption of Minutes ==
+The draft minutes from the September telecon were presented.  With no discussion or amendments, Patricia Huff made a motion to approve the minutes.  The motion was seconded by Michael Goodman.  The minutes were approved by acclamation.
-The minutes were presented as drafted and no discussion ensued.  A motion was made (and seconded) to adopt the minutes as drafted. The motion carried by acclamation.
+== Follow up to discussion on website content - Creative Commons ==
+Brian Rogan provided an overview of the Creative Commons licensing approach, which provides terms for how organizations make content available to others.  There are six types of licenses, ranging from less restrictive to more restrictive uses of content.  The ESIP Federation will need to decide which type of license is appropriate for the organization.
-== Legal Review ==
+As a first step, the ESIP Federation needs a policy that outlines what reasonable use of its website content should be.  As matter of principle, the Executive Committee concurred that all licensing should allow for content redistribution.  Contributed content would allow for the contributor to choose one of the six Creative Commons licenses for that content.  The policy would need a preamble that outlines the ESIP Federation’s values related to open sharing of data, information and technology.  The Creative Commons license would enable the implementation of the policy. Chris Lenhardt pointed out that it will be important to embed the Creative Commons license in all content so that it flows down to both human- and machine-initiated web page hits.
-The draft policy for how Committees and Working Groups request funding was reviewed by an attorney. The attorney reviewed the policy in the context of other governance documents (e.g. Constitution, Bylaws, Memorandum of Understanding (MOU)).  She made a few minor language edits but the substance of the policy appeared to be solid.  One item that will require attention is the MOU between the Foundation and the ESIP Federation and the reporting requirements therein.  The reporting requirements in the MOU are not consistent with the new policy.  The MOU will be reexamined at a later date and an adjustment to the reporting schedule will be recommended.  With no further discussion, the Executive Committee adopted the draft policy by acclamation.
+Carol Meyer or Brian Rogan will draft a policy for consideration at the November Executive Committee meeting.
-Carol Meyer also requested an informal opinion from the attorney regarding the hosting/management of other organization’s meetings.  A request had been made from an ESIP Federation partner who would like for the Foundation for Earth Science/ESIP Federation to host an annual gathering that has been running the past ten years.  Concerns were raised about risk and liability.  The attorney suggested that at minimum, the Foundation for Earth Science would need to be indemnified by the other organization. A quest was raised related to the co-location of ESDSWG meetings and if indemnification was necessary.  The Executive Committee felt that this was not the same case, rather, these two meetings are merely co-located and run by NASA as a separate set of activities.  The hosting/management arrangement above could operate under a contract for services
+The Executive Committee would like to see more content migrated from the wiki to the website, especially that which is related to Meetings and Committees.
-== Website Content Policy ==
+== Winter Meeting Update  ==
+The registration for the winter meeting opened in late September and as usual, registrations are trickling in.  The program has developed nicely, with many breakout sessions taking shape and the plenary talk invitations extended.  Signals have been good – just waiting for formal commitments.
-One of the FUNding Friday winners has requested to retain copyright to work he is undertaking related to his mini-grant award.  At this time, the ESIP Federation does not have any policy for governing contributed content for its website.
+The Water, Air Quality, Decisions and Data Preservation Clusters are planning to hold mutliple breakout sessions during the meeting.  There is still one open track.  The Climate Literacy Network/ESIP Federation Education Committee is also interested in holding some breakout sessions.
-The Executive Committee discussed a number of scenarios for contributed content and drew a line between ‘final’ or ‘mature’ content and ‘developmental’ content.  The Executive Committee stated that mature content should reside on the website while developmental content should be on the wiki.
+There will be a business meeting during the January gathering.  If members of the Executive Committee are interested in running for a position again that would be fine; otherwise we will need assistance to identify new candidates.
+An optional carbon offset purchase program is being offered with this meeting’s registration. No external partner has been selected though several have been identified.  All groups under consideration have been vetted by the Environmental Defense Fund or AMS. Margaret Mooney also talked about TerraPass, a program that offers carbon offsets for air travel.  She felt that it was important that we offer this option at this meeting and all future meetings.
-A question about how content migrates from the wiki to the website was posed.  At this time, no policy exists.  Some of the wiki activities are inherently developmental (e.g. testbeds) and other activities might reach some mature conclusion (e.g. ontology development, community standards adoption).  A resources section on the website might be created to highlight some of the community-decided actions of the ESIP Federation.
+It was agreed that this should be a part of the ESIP meeting and would make an important statement about our  policy.
-The question before the Executive Committee now is related to the intellectual property rights of content producers.  Is the content funded through the ESIP FEderation property of the ESIP Federation?  Should we be hosting people’s copyrighted material?
+== Committee/Working Group Budgets ==
+As part of the on-going process to keep the ESIP Federation broader membership informed of recent activities, Committee reports are a means for communicating the on-going activities of the organization.  All Committees and  Working Groups will need to submit a report for the meeting.  Those reports are due by December 15.
-Until a policy can be put in place, the Executive Committee decided to allow contributed content that provides for attribution but which allows for full use of the posted material.
+Also, Committee and Working Group budget and workplan proposals are needed by October 31 for the Finance and Appropriations Committee to review
-Steve Berrick was looking for clarification about Bruce Barkstrom’s request.  Carol Meyer stated that Bruce has created a couple static web pages that provide analysis to comparing approaches to metadata.  This is the work Bruce has copyrighted.  .
-Jim Frew proposed that the Executive Committee should adopt a copyright policy that is open and allows for reuse, but covers attribution.  Meanwhile, we will suspend any postings of restrictive copyrighted material until it can be discussed by the full ESIP Federation.
-Karl Benedict suggested that we need a clarification of reuse.  What provisions are there for it?  Until a policy is in place, we will only consider postings that have no limitations of reuse except for basic copyright.  In the interim, staff will examine the Creative Commons license approach for its needs.
-== Newsletter ==
-Brian Rogan explained that a newsletter is in development.  It was suggested that the newsletter use RSS feeds as a way to enhance its distribution.
-== DC Trip ==
-Frew and Carol summed up their DC trip this past week.
-The meetings in DC were spread over 2 weeks.  The first week Chuck Hutchinson and Carol Meyer visited NASA Data Systems and USGS.  At NASA, they met with Martha Maiden, Steve Berrick and Ernie Hilsenrath.   The focus of that discussion was on the importance of metrics and the status of the Air Quality Working Group.  NASA stressed the importance of briefing the agency on the ESIP Federation’s progress.   Carol and Brian will work to develop a more proactive system and make it a point to debrief people more regularly.
-Steve Berrick noted that Ernie Hilsenrath expressed concerns about the progress of the Air Quality Working Group.  He was disappointed that it didn’t seem to be going anywhere, though acknowledging that these things take time.  .   Ernie also felt the Working Group was too tech oriented, with not enough users involved in the activities. The Working Group’s own internal governance is not mature and given their voluntary nature, without any carrot and stick, we have hit a wall to take it to the next level.
-Steven Falke and David McCabe reported this as well and are committed to making the Working Group move ahead.  Carol Meyer reported that there are some opportunities to make global connections that are intended to move the work forward.
-Carol Meyer reported that the USGS meeting was very positive. Carol and Chuck met with Greg Withee, who is not a special advisor for international programs at USGS. Greg was willing to help get the ESIP Federation connected to key people within USGS, including helping to get some people to the Winter ESIP Federation meeting..
-Jim Frew, Chris Lenhardt Chuck Hutchinson and Carol Meyer met with Chet Koblinsky and David Herring at the NOAA Climate Program Office.  Basically, there was a lot of enthusiasm about potentially partnering.   The Climate Program Office is very interested in end user engagement for climate services and would like to get involved.  All in attendance were pleased at the meeting’s tenor and recognized the opportunity to improve the ESIP Federation’s exposure in NOAA, in addition to that we’ve enjoyed with NESDIS.
-The team met with Pai Yee Whung (Chief Scientist), Gary Foley, Steve Young, Ming Chang and Linda Lassiter of EPA.  They were very engaged and interested in the ESIP Federation as a means to broaden EPA information dissemination.   A big problem with EPA is the diffuseness of its organization, however, Pai Yee could help to make it much easier to bring the organizations together.  Pai Yee really appreciates and understands the role the ESIP Federation plays with data and views herself as a pragmatist.  She very much wants to serve up science information to the decision making community.
-The team had a second meeting with EPA consisting of Gary Foley (OSA), Bill Sontag (OEI) and Lisa Matthews (EPA GEO).  The meeting focused on understanding EPA’s goals for GEO and understanding Bill Sonntag’s vision for the ESIP Federation Water Cluster, which he co-chairs.  Jim Frew gave a presentation about the ESIP Federation to the EPA GEO team as a follow on to this meeting.
-Chuck Hutchinson, Chris Lenhardt and Carol Meyer met with Lawrence Friedl and Brad Doorn to discuss some approaches to work on getting involved with GEO.  It was a very positive discussion.
 == Other Business ==
+Metrics
+Brian and Carol have been working on pulling together monthly metrics.   Brian will be working with other ESIP Federation leaders to pull numbers together.  All suggestions are welcome for metrics.
-Michael Goodman recently took a position with NASA’s Applied Sciences program at headquarters.
+Water Cluster
+The first telecon of the newly reconstituted Water Cluster took place in early October and had 20 participants.  The Water Cluster is planning a sizeable presence at the January meeting as it looks at the integration of various technologies and their underlying semantic capabilities.
-Tamara Ledley reported that the Climate Literacy Network was funded to create a pathway for the NSDL.  She would like to have a presence at the Winter ESIP Federation meeting.
-The meeting adjourned at 2:33 p.m.
+A motion to adjourn was passed and the meeting finished at 2:56 PM.

Difference between revisions of "Draft Excom Minutes"