Difference between revisions of "Draft Excom Minutes"

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Attendees:
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=== NOW: Program Committee working notes ===
  
* Emily Law, President
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Working Notes are on a Google DOC: [https://docs.google.com/document/d/1I_Mr_IXFUObJFizxgOVETFHai6vv5iE32kX8h_uGUso/edit?usp=sharing ESIP Program Committee Working Notes]
* Christine White, Vice President
 
* Bill Teng, Chair, Finance
 
* Ken Keiser, Chair, C&B
 
* Bob Arko, Type I Rep
 
* Ted Habermann, Type III Rep
 
* Ethan Davis, Chair, IT & I
 
* Denise Hills, Chair, Nominations
 
* Soren Scott, Chair, Products and Services
 
* Tom Narock, Chair, Semantic Technologies
 
Others: Erin Robinson, Bruce Caron
 
 
 
Absent: Danie Kinkade, Chair, Partnership; Sky Bristol, Type II Rep; Justin Goldstein, Chair, Data Stewardship; LuAnn Dahlman, Chair, Education
 
 
 
Quorum called at 12:01 PST
 
 
 
#Approval of November Minutes
 
Christine moved, Ken seconded. Minutes approved
 
=== President's Report ===
 
Highlights
 
Emily would like to remind everyone that the strategic plan is nearly a year old, and so it's a good time to review this and consider new actions that can help us to meet the strategic goals, and to record accomplishments to date.
 
Strategic Plan Summary
 
Review Strategic Actions
 
Erin noted that these actions need to be reviewed and marked as in progress or completed as indicated.
 
Activities
 
Assembly Meeting agenda (includes State of Fed)
 
The assembly meeting will be an important transition for ESIP. The Partnership committee: Danie and Christine have Partner of the Year award in process. Also Soren Scott's great effort on the Software Guidelines (see below).  In the November meeting we asked all committees to review their missions in line with the new organization we are creating. Also thanks to those who have submitted their highlights and their slide for the meeting.
 
Staff Report
 
Annie B has given birth.  Woody and parents are doing well.
 
Winter Meeting Update: Plenary speakers are nearly all confirmed. Session & Poster deadlines -
 
The meeting is coming together. Plenary sessions are nearly filled. Some important dates are coming up!
 
AGU Activities:
 
ESIP will be working on the data fair at lunch in the expo room.  Each panel will auction off a drone to boost participation. Ignite@AGU is Wednesday.  The booth is 247. Drop by! 
 
Data Fair Panels - please spread word, raffling a drone off at each panel. To enter submit a question and be present in the audience.
 
Ignite@AGU - Wednesday, 6pm Infusion Lounge
 
ESIP-relevant AGU sessions
 
Stop by our booth - # 247
 
Committee Reports
 
C&B: Ken
 
Merger resolution passed. Staff will be working to migrate membership to new organization.
 
We are looking forward to the winter business meeting.
 
Prepared for 2017 Leadership vote
 
Finance: Bill
 
[For Dec. 6 telecon] Completed review of all FY17 budget proposals.
 
 
 
Partnership: Danie (not here) Christine reporting
 
Working with Christine on New ESIP Partner of the Year Award. Three (confirm with Christine/Erin?) nominations received. Will review with Christine and Partnership Comm on next steps. Award recipient determined by 12/19 at latest.
 
We have good entries this year. The partnership committee will be reviewing these. The form to nominate included a question about a challenge that ESIP helped the partner solve: so this also adds to the ESIP stories.
 
Four new members recommended for membership
 
Four recent applications for Spring Class (in active review period)
 
Data Stewardship
 
Denise reported that Justin has a new job.  So the ExCom will follow-up with him and Rama. The slides are already uploaded.
 
 
 
Education:
 
Shelley Olds presented our draft eBook of drone activities http://bit.ly/esiped-drones in sessions at two regional National Science Teacher conferences.
 
This is an important output. Please take a look and add your comments.
 
We launched an effort to test and refine activities in the draft eBook. Survey is available at http://bit.ly/esiped-feedback.
 
Accepted budget revisions suggested by FiComm and secured an approved budget.
 
Planning for a regular Webinar series of tool demos that will be archived for educators.
 
IT&I:  Ethan
 
Tech Dive Webinar Series
 
December 8, 2016: "Vector Tile Maps": Sam Matthews, Mapbox
 
Ethan will work with Richard on the transition to his leadership.
 
Nominations: Denise
 
Nominations had great success this year. Many thanks to the chairs, those who are continuing, and those who recommended others. A great number of really well-qualified candidates. We have so many people running for the at-large Directorships.  The actual ballot is officially announced.
 
Full list & Candidate statements are here - 30 day notice starts today.
 
 
 
Products & Services: Soren
 
Wrapped up final 2016 RFP with 3 funded incubator projects.
 
We had a good set of proposals from new clusters and members. Now we are waiting for some changes in the new year.  Each winner will be making a page for the ESIP Testbed wiki.
 
Semantic Technology: Tom
 
Planning for semantics symposium the day before the winter ESIP meeting
 
The symposium: 30 committed attendees. The committee is really looking forward to building out a roadmap.
 
Type Rep Reports
 
Type I: Bob
 
Telecon with Shelly at AGU and Mike at Purdue. Some discussion on classifying repositories, etc. The CDF assembly meeting is happening at the Winter Meeting.
 
Type II: none
 
Type III: Ted
 
The Documentation cluster is porting over from NOAA the ISO Explorer, and updating this for the new ISO standards. esipfed.org/index.php/mi_metadata
 
The cluster is doing a breakout on documentation resources on the ESIP wiki. There is also a Python script that can be integrated into processing code to automatically update a wiki.
 
Other Business
 
Vote on Software Guidelines (Draft)
 
Discussion:  What are we approving them for? A: We are voting so that these can go to the Assembly to formally endorse.  Q: How will this be used if the assembly approves? A: these would be a framework for other organizations to adopt internally as needed. Q: Will ESIP do more to help this?
 
Ethan moved, Christine seconded.  No objection.  This will be a part of the electronic vote after 30+ days of inspection.
 
 
 
This is a best practices bonus. Thanks to Soren for this!
 
 
 
Adjournment at 13:38 PST
 

Latest revision as of 17:35, February 16, 2017

NOW: Program Committee working notes

Working Notes are on a Google DOC: ESIP Program Committee Working Notes