2012 Proposed Bylaw Changes

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Discuss and vote on the following three proposed Bylaw changes at the Winter 2012 ESIP Meeting:

1. Change Type 3 Member Definition

Category 3 ESIPs shall be engaged principally in the development and provision of Earth science applications.development, use or dissemination of Earth science information and applications for the purpose of commercial use, decision support, outreach, advocacy, or education.

Comments: This proposed change has been amended based upon comments received at last year’s Winter Meeting.
Public Comments:

2. Define replacement criteria for binding resolutions

Add II.2.7: Any resolution imposing a binding requirement on any ESIP shall require a two-thirds approval vote of the Assembly for passage.

Comments: This proposed change replaces the original wording in which unanimous consent was required for resolutions that imposed requirements on its members.
Public Comments:

3. Add new Data Stewardship Committee [proposed name amended and adopted]

Add VI.4.1: The ESIP Federation shall include a Standing Committee for Data Stewardship. Its roles are:

a) To develop, evolve, foster, and adopt best practices and standards that ensure continued and reliable information content, quality, and usability of Earth system science data for as long as they are deemed to be of value.
b) To facilitate the long-term preservation and stewardship of Earth system science data.
c) To facilitate reference to and access to Earth system science data.
Comments: This proposed change effectively elevates the role of the Preservation and Stewardship Cluster to recognize its importance. The change also expands its scope to encompass data quality, metadata, and other data-specific topics. This Committee provides an analog to the Information Technology Committee for data-related issues. Committees can receive funding and make formal recommendations.
Public Comments:
I agree with everything about this except the proposed new name. "Data Science", as the term is commonly understood (see, for example, the Journal of Data Science, or Mike Loukides's "What is data science?") is quite outside the scope of the current P&C Cluster and proposed committee. "Data Stewardship" by itself covers all the roles noted in the proposal, except for those parts of "access" that are more properly the concern of IT&I. Frew 15:56, 19 December 2011 (MST)

Discuss and refine the following proposals at a Breakfast session at the Winter Meeting, but vote upon them at a later date.

Proposed Membership Structure Changes

Continuing Challenges to be Addressed Through C & B Recommended Change

  1. Ongoing difficulty with quorums at annual business meeting. Dealt with partially through changing the definition of a quorum, but still an issue.
  2. Related to the first bullet, a number or ESIP organizations are inactive or defunct or not funded and need to be removed from the list of active members.
  3. Suggestions have arisen to create some additional membership categories to more fully represent breadth of members as well as to support other types of engagement.
  4. There is a recognition of a potential need to have membership levels for strategic partners to reflect their levels of support.

Proposed Solutions Defunct Members

  • A member organization who does not participate in two consecutive meetings shall be moved to inactive status.
    • Members who are moved to inactive status will not be counted towards quorum or other voting requirements.
    • An inactive member will remain on the inactive list for one year from the time they were placed on the list. After one year, the inactive member organization will be moved to a list of former ESIP partners.

Strategic Partner Tiers [DRAFT]

  • Strategic Partners contribute at different levels. This will be recognized by designating strategic partners as either bronze, silver, gold, or platinum.
    • Bronze members will contribute monetary or in kind contributions between up to $99,999
    • Silver members will contribute monetary or in kind contributions valued between $100,000 and $499,999
    • Gold members will contribute monetary or in kind contributions valued between $500,000 and $999,999
    • Platinum members will contribute monetary or in kind contributions over $1 million.

What an Improved Membership Structure Can Support

Expectations of Being a Member
New Member Types
Individuals (including students and retirees)
Data Users (e.g. decision/policy makers; engagement for understanding context for data use, workflow, data formats, etc.)
Multi-function/comprehensive umbrella organizations/ consortiums
Easy Member Termination (i.e. inactive or defunct orgs)
Some ESIPs become defunct after their funding ends. We currently have no method to remove them from membership list

Solution Strategies

Classify each ESIP by both a Type and a Membership Tier
Type represents the member’s data activities
Membership Tier represents their level of ESIP service/participation (e.g., funding, voting)
Redefine Type 5 as data users
Redefine Type 4 as any multi-function or umbrella entity, not limited to funders
Funders identified through their Membership Tier
Set ESIP expiration date for inactive ESIPs, but provide renewal process.
Allow Individuals to join the Federation as any Type (generally they would be Type 5- Data User)

Proposed Membership Tiers

Sustainer- high-level
Sustainer- low-level
Full (voting)
Associate (non-voting)


Executive Committee sets requirements to attain Full or Sustainer status, e.g. Full status requires paying for 2 Meeting registrations in the past year
Data Users (Type 5) restricted to Associate status
Associate memberships expire after specified period, e.g., 5 years
Associate members can participate fully in ESIP activities, with the exception of Assembly voting.

Impacts on Type Representation

Type 4 and 5 gain full representation on Administrative Committees
Type 4 reps provide Administrative perspective
Type 5 reps provide Data User perspective
Several existing and pending ESIPs may choose to switch to Type 4 status (USGS, NCAR, etc.)
Although Associate members cannot vote in the Assembly, they retain representation via their Type Representatives in Administrative Committees
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